START HBCU Administrative Support
Sandia National Laboratories
Job posting number: #7135353 (Ref:688999)
Posted: March 21, 2023
Job DescriptionPosting Duration: This posting will be open for application submissions for a minimum of seven (7) calendar days, including the ‘posting date’. Sandia reserves the right to extend the posting date at any time. NNSA Requirements for MedPEDs: If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs. If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date. What Your Job Will Be Like: We are seeking a motivated team player to join our Academic Programs team to support Sandia’s Securing Top Academic Research and Talent (START) program with our partner Historically Black Colleges and Universities (HBCUs)! Primary responsibilities in this role include making logistic arrangements for Sandia and HBCU campus events, coordinating meetings related to campus partnership activities, pursuing key recruiting leads, providing support for managing information, and helping implement strategic plans to amplify the team’s contributions. You will collaborate with the START Campus Partnership Manager, business development specialists, Sandia Recruiting and Student Programs, and other partners across the Lab. You will also work with key personnel at our partnership universities. On any given day, you may be called on to: + Provide project planning, management, and tracking of deliverables for the team + Cultivate internal/external partner relationships and engage with potential collaborators + Capture, collect, record, track, and verify data and information from multiple sources + Compile and generate reports, metrics, timelines, tables, and graphs; to review status of projects and budgets; and to create presentations + Work independently and prioritize own tasks to ensure that deadlines are met + Coordinate calendars, order meeting materials and refreshments, schedule facilities, correspond with attendees, initiate invoices for payment, prepare agendas and presentations, and serves as liaison to contacts An expectation for this role is that the selected candidate will spend an initial period of six months to one year working on-site at least three days/week (remainder remote) to gain knowledge of the organization’s operations and resources at Sandia. Qualifications We Require: + Bachelor’s degree in a relevant field + Proficient expertise/experience with Microsoft Office software suite, including Outlook + Experience with general administrative services and activities + Ability to obtain and maintain a DOE L clearance Qualifications We Desire: + Experience with Sandia enterprise software applications, including PeopleSoft, Oracle, EBI, and others + Knowledge of Information Release policies and procedures + Experience with event coordination (workshops, etc.) + Demonstrated ability to organize, prioritize, and follow through to completion on multiple tasks, often under strict deadline, frequent interruptions, and competing priorities + Demonstrated ability to focus attention on details + Consistent record of success in a cross-disciplinary team + Experience communicating and coordinating with a geographically dispersed team + Excellent verbal and written communication skills + Ability to interact with all levels of personnel and management + Experience working with HBCUs + Passion for engaging in diversity outreach and development + University partnerships experience + Active DOE Q security clearance About Our Team: As a part of Sandia National Laboratories’ Chief Research Office, the Academic Programs organization includes our Sandia University Partnerships Network program, the Corporate Postdoc Program Office, and the Faculty Loan Program for Joint Appointments. The latter two programs are focused on enhancing the experience of post-doctoral appointees at Sandia and encouraging exchange of personnel, knowledge, and capabilities between Sandia and universities, respectively. The University Partnership program is the largest activity and encompasses the Alliance, National/Regional, and START HBCU programs focused on advancing our partnerships with key universities with a goal to build an innovation pipeline through partnerships that facilitate access to talent, ideas, and R&D facilities. Our team is committed to cultivating an environment compatible with a broad group of people and perspectives in accordance with the changing makeup of the workforce. In support of this vision, we actively recruit applicants from a diverse group of backgrounds and cultivate an inclusive community.
Sandia National Laboratories is the nation’s premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs: + Challenging work with amazing impact that contributes to security, peace, and freedom worldwide + Extraordinary co-workers + Some of the best tools, equipment, and research facilities in the world + Career advancement and enrichment opportunities + Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home) + Generous vacations, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance* World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov*These benefits vary by job classification.
Sandia is required by DOE to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to obtain and maintain a DOE L-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted. Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by the DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment. EEO: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law. Position Information: This Limited Term Employee (LTE) position is a temporary position for one year term, which may be renewed at Sandia's discretion up to a maximum of seven years. Individuals in LTE positions may bid on regular Sandia positions as internal candidates, and in some cases may be converted to regular career positions during their term if warranted by ongoing operational needs, continuing availability of funds, and satisfactory job performance. Job ID: 688999
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.