Executive Assistant and Events Coordinator

Argonne National Laboratory

Argonne, IL

Job posting number: #7115517 (Ref:414403)

Posted: November 5, 2022

Application Deadline: Open Until Filled

Job Description

The Argonne Collaborative Center for Energy Storage (ACCESS) is seeking a highly motivated executive assistant and events coordinator to play a critical role in supporting administrative and operational effectiveness for this cross-cutting center.

With a high level of independence, this role will be responsible for managing a broad variety of administrative tasks for the Center Director and staff, including senior management meeting coordination, support for ACCESS calendar and task management, and travel arrangements and expense reporting. As a key member of the ACCESS team, this individual will also be responsible for onboarding new team members and assisting them with ongoing tasks related to funding requests, quarterly reports, etc., and acting as the administrator/point of contact for the effective execution of subcontracts, procurements, etc. The executive assistant and events coordinator will also play a vital role in the organization and execution of ACCESS-related visits and events (conferences, workshops, and meetings) whether virtual, at Argonne, or other locations.

The successful candidate will:

  • Provide administrative support to the Center Director and staff.

  • Act as the administrative focal point for the exchange of essential information between ACCESS staff and relevant internal divisions/departments as well as external organizations.

  • Utilize various software packages and platforms to successfully conduct administrative tasks and manage events (including but not limited to Word, Excel, Outlook, Cvent, Zoom, Microsoft Teams).

  • Ensure compliance with laboratory and DOE policies and procedures.

  • Exercise independent judgement and discretion in addressing priorities, meeting deadlines, and finalizing tasks with accuracy and completeness.

  • Demonstrate a service-oriented outlook and passion for the mission of the laboratory.

Required Skills and Abilities:

  • Comprehensive ability to multitask and to manage multiple projects in an accurate and timely manner.

  • Ability to work successfully in a team environment and collaborate with peers.

  • Effective interpersonal and communication skills required to interface effectively, tactfully and discreetly with all internal/external contacts and to develop effective working relationships.

  • Experience in planning and executing (virtual and in-person) events for diverse attendee groups.

  • Ability to understand and articulate detailed and complex processes and associated policies and government regulations.

  • Comprehensive knowledge and understanding of business administration principles, methodologies, policies and procedures.

  • Considerable skill in establishing and maintaining effective working relationships.

  • Organizational skills, resourcefulness, creativity, and the ability to solve problems independently with attention to details.

  • Skill in independently setting work priorities, handling multiple assignments, and time management.

  • Ability to adapt to new procedures and technologies.

  • Ability to model Argonne’s Core Values: Impact, Safety, Respect, Integrity and Teamwork.

This job description documents the general nature of the work but is not intended to be a comprehensive list of all activities, duties, and responsibilities required of job incumbent. Consequently, job incumbent may be required to perform other duties as assigned.

Position Requirements

See Description.

Job Family

Support Administrative (SA)

Job Profile

Administrative Support 4

Worker Type

Regular

Time Type

Full time

As an equal employment opportunity and affirmative action employer, and in accordance with our core values of impact, safety, respect, integrity and teamwork, Argonne National Laboratory is committed to a diverse and inclusive workplace that fosters collaborative scientific discovery and innovation. In support of this commitment, Argonne encourages minorities, women, veterans and individuals with disabilities to apply for employment. Argonne considers all qualified applicants for employment without regard to age, ancestry, citizenship status, color, disability, gender, gender identity, gender expression, genetic information, marital status, national origin, pregnancy, race, religion, sexual orientation, veteran status or any other characteristic protected by law.

Argonne employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation in the application phase for review by Argonne's Legal Department.  

All Argonne offers of employment are contingent upon a background check that includes an assessment of criminal conviction history conducted on an individualized and case-by-case basis.  Please be advised that Argonne positions require upon hire (or may require in the future) for the individual be to obtain a government access authorization that involves additional background check requirements.  Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.

Please note that all Argonne employees are required to be vaccinated against COVID-19. All successful applicants will be required to provide their COVID-19 vaccination verification as a condition of employment, subject to limited legally recognized exemptions to COVID-19 vaccination.



Argonne is an equal opportunity employer, and we value diversity in our workforce. As an equal employment opportunity and affirmative action employer, Argonne National Laboratory is committed to a diverse and inclusive workplace that fosters collaborative scientific discovery and innovation. In support of this commitment, Argonne prohibits discrimination or harassment based on an individual's age, ancestry, citizenship status, color, disability, gender, gender identity, genetic information, marital status, national origin, pregnancy, race, religion, sexual orientation, veteran status or any other characteristic protected by law.


Apply Now

Please mention to the employer that you saw this ad on PostDoc.com

PostdocJobs.com, an AmeriCareers ® service.