Argonne National Laboratory is inviting applications for the position of Administrative Assistant within the Computing, Environment and Life Sciences directorate.

In this role you will:

• Provide administrative support to staff of one or more groups within a division and/or directorate.
• Perform a wide range of administrative support activities of a highly responsible and/or confidential nature to maximize the day-to-day efficiency and effectiveness of operations within their assigned area.
• Exercise independent judgement and discretion in addressing identified priorities, meeting deadlines, and finalizing tasks with accuracy and completeness.
• Act as the administrative focal point for the exchange of essential information between the groups they support, and other internal and external organizations.
• Coordinate all staff requests related to travel, meetings, workshops, publications, etc.
• Work in a collaborative, team environment with other administrative support staff.
• Provide back-up to other administrative assistants across the directorate as needed.
• Assignments may include researching, compiling, tracking, and analyzing data and information from multiple sources, organizing, coordinating, and scheduling tours, meetings, and workshops
• Preparing complex international and domestic travel plans and expense reports, preparing correspondence and reports, filing and coordinating calendars. 
• May utilize various types of software to compile and generate reports, spreadsheets, statistics, timelines, tables, graphs, correspondence and presentations.
• May recommend processes to enhance workflow.
• Provides data and information to others on functional unit processes and procedures.
• Requires a broad working knowledge of departmental and laboratory practice.

Position Requirements

• Effective organizational and time management skills including the ability to prioritize, organize and handle multiple assignments simultaneously in a fast paced environment, while being detail oriented and using sound independent judgment to accomplish tasks.
• Ability to work successfully in a team environment and collaborate with peers.
• Skill and the ability to work on multiple concurrent projects in a fast-paced environment.
• Skill in discerning, judging the magnitude of, and taking or recommending appropriate action on non-routine, sensitive issues or matters that require attention.
• Must have considerable ability to proactively identify issues, investigate, and recommend solutions.
• Ability to think quickly and problem-solve when managing difficult situations.
• Comprehensive knowledge of administrative support and office practices including experience supporting senior level executives.
• Knowledge, skills, and experience, including using advanced features in editing documents, with Microsoft Office Suite (Word, Excel, and PowerPoint) and Adobe Acrobat.
• Effective interpersonal and communication skills required to interact effectively, tactfully and discreetly with all internal/external contacts and to develop effective working relationships.
• Capability to manage, lead and provide direction for special event activities.
• Skills in arranging and coordinating meetings, workshops, conferences onsite visits, and both managing complex domestic and international travel.
• Ability to adapt to new procedures and technology.
• Ability to work under minimum supervision and meet deadlines with accuracy and completeness.
• Ability to use numerous business process systems and tools.
• Knowledge of good office practices, office equipment operations, including electronic mail systems, electronic data management, and MAC and/or PC computers.
• Knowledge of Web development tools and techniques and use of Web Forms, and publication of dynamic web content.
• SA3: High school and 8+ years of experience, or equivalent.
• Ability to model Argonne’s Core Values: Impact, Safety, Respect, Integrity, and Teamwork.

This job description documents the general nature of work but is not intended to be a comprehensive list of all activities, duties and responsibilities required of job incumbent. Consequently, job incumbent may be required to perform other duties as assigned.

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