Senior Research Administration Associate

Baylor College of Medicine

Houston, TX

Job posting number: #7109847 (Ref:12961-en_US)

Posted: September 7, 2022

Application Deadline: Open Until Filled

Job Description


Contribute to the strategic efforts and lead implementation for pre-award and/or post award grant activities and programs. Will also support the Center for Antibacterial Therapeutics – Anthony (a strategic research center).

Job Duties

  • Grants and contracts pre-award for 11 faculty and post-award for 5 faculty.
  • Administrative management of TAILOR service center and Cultivation core.
  • Consult with faculty regarding funding opportunities, eligibility, and application requirements for sponsored funding. The opportunities can range from simple fellowship grants to complex grants and contracts.
  • Oversee staff to ensure correct entry of proposals in BCM Brain as well as the proper formatting of documents.
  • Oversee administrative staff responsible for purchasing, goods receipt and travel.
  • Participate in the preparation and monitoring of the department's annual budget.
  • Responsible for the review and entry of all staff cost distributions in PEPT effort system.
  • Review projections on all WBS elements and cost centers and meet with faculty to discuss the report and revise as necessary.
  • Direct liaison with all granting agency program and contracting officers, as well as pharmaceutical contacts.
  • Monitor postdoctoral associate/fellow appointments to request annual increases per NIH scale when appropriate.
  • Pre-review faculty and staff effort in ERS for certification. • Set up new accounts, resolve expense reallocations, re -budgeting of funds and close out of completed accounts.
  • Provide grant program expertise, financial expertise, and guidance related to sponsored research to leaders and faculty.
  • Review and approve grant applications, certifying summary data in the College's electronic Biomedical Research and Assurance Information Network (BRAIN) on behalf of the department.
  • Contribute and lead the development and continuous improvement of the pre-award and post award grants management process.
  • Review and analyze current protocols, faculty-staff communication, and quality of the submission process. Make recommendations for process revisions and lead implementation of changes as appropriate.

Minimum Qualifications

  • Bachelor's degree.  Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
  • Four years of relevant experience.

Preferred Qualifications

  • Microsoft Office Suite
  • Experience in Baylor systems: BRAIN, ERS, Concur, iLabs, CCM Portal, SRM, SAP, SuccessFactors, PEPT, SGA and Workday



Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.


Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.



Baylor College of Medicine fosters diversity among its students, trainees, faculty and staff as a prerequisite to accomplishing our institutional mission, and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. - Diversity, respect, and inclusiveness create an environment that is conducive to academic excellence, and strengthens our institution by increasing talent, encouraging creativity, and ensuring a broader perspective. - Diversity helps position Baylor to reduce disparities in health and healthcare access and to better address the needs of the community we serve. - Baylor is committed to recruiting and retaining outstanding students, trainees, faculty and staff from diverse backgrounds by providing a welcoming, supportive learning environment for all members of the Baylor community.

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Job posting number:#7109847 (Ref:12961-en_US)
Application Deadline:Open Until Filled
Employer Location:Baylor College of Medicine
United States
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