Senior Sponsored Research Administrator

Sanford Burnham Prebys Medical Discovery Institute

San Diego, CA

Job posting number: #7101990 (Ref:spd-2053831)

Posted: June 8, 2022

Application Deadline: Open Until Filled

Job Description

Sanford Burnham Prebys is a preeminent, independent biomedical research institute dedicated to understanding human biology and disease, and advancing scientific discoveries to profoundly impact human health.  


Under the direction of the Sponsored Research Office, the Senior Sponsored Research Administrator will perform sponsored project work of considerable difficulty in interfacing with faculty and support staff to develop for submission complex, multi-PI, multi-Institute funding proposals and large-scale contracts to various federal and state agencies, non-federal agencies, and foundations. 

In addition, the administrator will help to identify funding opportunities that support SBP’s research goals. 

Overall, the administrator is tasked with exhibiting superior grants expertise and a commitment to high-quality customer service and willingness support faculty, department staff and agency sponsors in all matters related to sponsored research. 

Primary Responsibilities:

  • Coordinates sponsored project budget preparation, proposal production, and proposal submission in complete and final form for review by the manager.
  • Supports the department’s externally-funded research activities including funding opportunities, proposal development, grant budget creation, investigator Info Ed profile creation, completion of proposal related forms, progress reports submission deadlines, research compliance requirements, subcontracts, renewals, and closeout.
  • Leads identified faculty participants in coordinating the development of departmental and interdisciplinary research teams and complex, multi-PI, multi-institute proposals.
  • Identifies prospective funding sources, new funding initiatives and responds to opportunities for supplementary funds to existing projects.
  • Acts as main point of contact for review of substantive administrative reports and documents prepared by the manager.
  • Assists faculty and support staff to develop and prepare proposals which includes budgeting and maintaining general familiarity with federal grant and contract regulations, as well as private sponsor and state requirements.
  • Recommends and monitors compliance with research administration policies and procedures
  • Facilitates sponsored research administrative projects and work groups as directed by the manager.
  • Interacts proactively with support staff for proposal budget development based on complexity of budgets.
  • Assists faculty to resolve administrative issues related to sponsored projects, such as conflict of interest and scientific overlap, allowability of proposed costs, intellectual property, cost sharing and subcontracting.
  • Maintains an awareness of Federal Acquisition Requirements (FAR)
  • Provides guidance to faculty regarding solicitation guidelines and reviews proposals for conformity with guidelines.
  • Advises and instructs faculty and support staff with concerns regarding proposal development to assure compliance with appropriate federal, state and Institute policy and regulations, including grant administration grants manship and other related topics.
  • Provides a supportive environment to assist in increasing the number and frequency of proposal submissions.
  • Performs outreach activities to cultivate the interests of postdoctoral fellows in the search for financial support.
  • Analyzes award documents, clauses and applicable regulations and provides advice and counsel to the manager and faculty with respect to applicable regulations and award provisions.
  • Analyzes the terms, conditions and budget of award documents to identify potential problem areas.
  • Provides administrative support to investigators when working with sponsors to resolve programmatic and/or science questions or misunderstandings.
  • Provides administrative support to the manager or if appropriate works independently with sponsors to resolve contractual or commitment concerns and in negotiating problem matters on current awards.
  • Respond to inquiries from funding agency sponsors regarding actions and decisions and to clarify award terms.

Required Experience:

  • Bachelor’s Degree in a related field and three years’ experience in research administration or an equivalent combination of education, training and/or experience from which comparable knowledge, skills and abilities have been attained.
  • Experience with grant preparation/submission processing and a proven success rate of accurate and on-time completion of multiple, concurrent grant submissions.
  • Prior experience/familiarity with scientific research nomenclature is strongly preferred.

Knowledge, Skills or/and Abilities:

  • Demonstrated knowledge of policies, procedures and regulations of various funding sources.
  • Professional proficiency with computer applications in the Microsoft Office Suite (Word, Excel, Adobe) and operational knowledge of information dissemination technology such as NSF Fastlane, and other sponsor websites.
  • Professional proficiency with SPB’s financial and research management tools – OneSolution and InfoEd.
  • Work independently as well as in a team environment.
  • Be responsible and have strong time management skills.
  • Able to analyze and resolve issues of moderate complexity.
  • Possess strong attention to detail and organizational skills.
  • Demonstrate professional communication and interpersonal skills.
  • Embody the Institute’s core values of Commitment, Collaboration, Communication, Community and Compassion.

The scientists at Sanford Burnham Prebys Medical Discovery Institute are making research breakthroughs in cancer, neuroscience, immunology, and children's disease. We are also at the forefront of finding solutions for health threats such as COVID-19, where we are working to identify drugs that may help millions of people. During our more than 40 year history, we have established an NCI-designated Cancer Center, designed one of the most sophisticated drug discovery centers in the nonprofit world, and created global collaborations that are leading to preventions, treatments and cures to improve human health.  

Sanford Burnham Prebys Medical Discovery Institute is an Equal Opportunity employer – M/F/Veteran/Disability – committed to the hiring, advancement and fair treatment of all individuals. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other protected status as designated by federal, state or local law. For additional information about your rights as an applicant, click HERE.  

If you need an accommodation seeking employment with Sanford Burnham Prebys, please email [email protected]. Accommodations are made on a case-by-case basis.

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Job posting number:#7101990 (Ref:spd-2053831)
Application Deadline:Open Until Filled
Employer Location:Sanford Burnham Prebys Medical Discovery Institute
La Jolla,California
United States
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