Senior Coordinator, Program Management
Baylor College of Medicine
Houston, TX
Job posting number: #7114665 (Ref:13580-en_US)
Posted: October 26, 2022
Application Deadline: Open Until Filled
Job Description
Summary
The Senior Coordinator provides administrative support for the Office of Postdoctoral Affairs (OPA), which manages the appointment system and develops training opportunities for the 500+ research postdoctoral associates and fellows in the College. This individual is supervised by the Lead of the Office of Postdoctoral Affairs in the Graduate School of Biomedical Sciences.
After a training period, this position will be eligible for a hybrid work schedule.
Job Duties
• Responsible for managing the day-to-day operations of the research postdoctoral associates’ appointment and exit process.
• Reviews documents to approve postdoc appointments and evaluates and recommends improvements for existing processes.
• Communicates with departmental administrators and research postdoctoral associates regarding appointments, policies, and exit interviews.
• Plans, prepares and organizes logistical and administrative requirements for all events including professional development trainings, seminars, workshops, orientations, and recruitment events.
• Schedules rooms, arranges travel, and processes reimbursements.
• Maintains accurate data on attendance and assessments of OPA programming.
• Assists in the development of processes to collect and track postdoc alumni career outcomes.
• Organizes data and assists in the preparation of reports.
• Supports training grants for postdoctoral training.
• Maintains the website and manages the shared mailbox.
• Promotes OPA programs through the development of flyers, biweekly newsletter, and other marketing materials.
• Assists with recruitment activities.
• Assists in special projects in the Graduate School, as needed.
Minimum Qualifications
- High School diploma or GED.
- Four years of relevant experience.
Preferred Qualifications
- Bachelor's Degree.
- Two years of relevant work experience.
Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.
13580
CA; CH
Baylor College of Medicine fosters diversity among its students, trainees, faculty and staff as a prerequisite to accomplishing our institutional mission, and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. - Diversity, respect, and inclusiveness create an environment that is conducive to academic excellence, and strengthens our institution by increasing talent, encouraging creativity, and ensuring a broader perspective. - Diversity helps position Baylor to reduce disparities in health and healthcare access and to better address the needs of the community we serve. - Baylor is committed to recruiting and retaining outstanding students, trainees, faculty and staff from diverse backgrounds by providing a welcoming, supportive learning environment for all members of the Baylor community.
